Payment at GEARTECH SOLUTIONS
Transparent financial workflows for projects of any scale. Choose the payment method that fits your business — we will confirm the transaction fast and deliver the full document set.
Payment terms
Pick the scenario that matches your company type. We communicate requirements in advance to avoid delays with production or shipping.
For individuals
- Cash payments are accepted at the warehouse cash desk (by appointment) or by bank card via a secure link.
- Prepayment: 100% for custom orders and 30% for stock items with the balance prior to pickup.
- A fiscal receipt and warranty papers are provided in digital and printed formats.
- Please bring your passport. Third-party pickup requires a notarised power of attorney.
We send payment confirmation to your email and messenger specified in the order.
For legal entities
- We work under supply agreements or master contracts. VAT and non-VAT scenarios are supported.
- Default schedule: 30–70% advance and the balance before shipment. Payment terms up to 30 days are available after credit approval.
- Document flow: EDI (Diadoc, Kontur, Tensor) or hard copies by courier. Closing documents are issued within 3 business days after delivery.
- Prepare the initial document set:
- Specimen signature card and CEO appointment order;
- Company details: TIN/KPP, registration certificate;
- Power of attorney if the contract is signed by an authorised representative.
Your account manager monitors the bank statement daily and confirms each payment once it is received.
Payment methods
Every option includes a bookkeeping check and status update. Choose what fits the amount, urgency and documentation level of your project.
Cash
- Payment is accepted at the warehouse in the Moscow Region. Schedule the visit with your manager in advance.
- We issue a fiscal receipt (54-FZ), delivery note and acceptance certificate at pickup.
- Payments are processed in RUB only. Larger amounts can be split or covered by a bank transfer.
Bank card
- We send a secure payment link with 3-D Secure verification. The invoice is delivered to your email automatically.
- Corporate cards are supported; payer details appear in the statement for reconciliation.
- If an order is cancelled, the refund is processed back to the same card within 5–10 business days.
Bank transfer
- Transfer funds using an issued invoice or SWIFT instruction. For international payments we provide the contract and specification.
- Partial payments are accepted: advance for production and balance before shipment.
- Once funds are credited we send closing documents and notify the logistics team.
Wire transfer (companies)
- Designed for VAT-registered entities. We agree on a payment schedule and specification drafts.
- An official purchase order or confirmation letter is needed before invoice issuance.
- Signed documents are delivered through EDI or by courier within 3 business days.
Advance payment & reservation
- Used to launch production, secure rare parts or place custom-made orders.
- The price is fixed and the delivery slot is reserved once the advance is received.
- If you cancel before shipment, the refund is handled under the refund policy below.
Payment and confirmation timeline
We acknowledge payments only after they appear in the bank statement. Your account manager will keep you updated so you can schedule logistics and installation.
Invoice issuance
The invoice is prepared within 30–60 minutes after approving the specification. Validity: 3 business days for stock and up to 7 days for custom orders.
Payment
Individuals pay immediately; companies follow the agreed schedule. Payment confirmations from your bank are welcome for urgent shipments.
Accounting check
Our finance team verifies the incoming funds within 1 business day. For critical deliveries we accept bank letters or swift copies for preliminary approval.
Shipment & closing docs
Once the payment is confirmed, we launch shipment and issue UTD/waybills. Stock items are ready for dispatch within 24 hours.
Bank details
LLC “GTS RUS”
- Tax ID / KPP
- 5027228853 / 502701001
- Primary state registration
- OGRN 1195081006422
- Registered address
- 143441, Moscow Region, Krasnogorsk district, Putilkovo, Greenwood Business Park, building 31/1
- Settlement account
- 40702810538000012345 with Sberbank PJSC, Moscow
- Bank details
- BIC 044525225 / Corr. account 30101810400000000225
- Payment reference
- Payment under contract No.___ dated __.__.2025 for GEARTECH SOLUTIONS supply, with/without VAT (specify)
- Beneficiary
- LLC “GTS RUS”, CEO — Ilya Ivanov
- Document package
- Invoice, VAT invoice, UTD/waybill, reconciliation act on request
For international payments request dedicated USD, CNY or EUR details — we will issue a SWIFT invoice with GEARTECH SOLUTIONS LIMITED (Hong Kong) credentials.
Refund policy
We register every refund in our finance system and align actions with your project manager.
- Refund before shipment — within 5 business days to the original account or card.
- Post-shipment refund is possible if the goods keep their original condition and packaging. Transportation costs are covered by the initiator.
- Warranty claims (defect or mismatch) follow the service procedure and are processed within 10 business days after confirmation.
- Bank fees and courier expenses are non-refundable; only the product cost is returned.
To start the process send a request to sales@geartechsol.com with the contract number, refund reason and beneficiary details. Your manager will confirm reception and share the payout date.
Payment FAQ
Can I request deferred payment terms?
Yes. Reliable partners can receive payment terms up to 30 calendar days after a short credit review and a signed addendum to the contract.
What if the payment fails?
Contact your manager or our finance team. We will check the bank statement, resend the payment link or help adjust the payment reference. A bank guarantee letter can be provided if required.
Where do I get closing documents?
Within 3 business days after shipment we send the document package via EDI or courier. Scanned copies are available by email upon request.